PATA Thailand Chapter Bylaws
1. NAME AND AREA
The name of the Chapter is the PATA THAILAND CHAPTER, herinafter called "Chapter".
The Chapter shall limit its membership and activities to the geographical area of Thailand.
To provide a forum which will enable the individual Chapter members to conduct their various assigned responsibilities for selling travel and providing services to visitors to the Pacific area in a more effective manner.
To bring together representatives of PATA members at regular intervals in order to develop a closer working relationship and a better understanding of travel matters relating to the Pacific area.
To obtain uniformity and combined action by members in pursuing national and local policies within the framework of PATA.
To implement specific PATA objectives and projects.
To pass to appropriate Government and official organisations such matters approved by PATA and to obtain action thereon as and when required.
To process generally and to obtain opinions of members of the Chapter on any PATA requirement or objective.
The Chapter shall devote its energies to the fullest extent possible in fulfilling the objectives of PATA.
The Chapter shall maintain organisational discipline so as to increase PATA’s effectiveness through unity.
The Chapter shall conduct its activities according to the provisions of the Bylaws of the Chapter and of PATA.
The Chapter shall heed such rules and regulations as may, from time to time, be set forth by PATA’s Board of Directors.
Every PATA member in good standing with either a headquarters or a branch office situated within the venue of the Chapter is eligible for membership in the Chapter. Except in the case of Allied and Affiliated Allied members, PATA membership in good standing must be held by the travel agency, tour operator, sightseeing operator, ground/water transportation operator, or operating hotel situated within the venue of the Chapter.
At the discretion of the Chapter, a non-PATA member may join the Chapter as an "Affiliate" member. Such membership is open only to those actively engaged in the tourist related industry, and has no standing with the PATA parent organisation. Such members may participate in PATA and Chapter activities only within the venue of the Chapter. This membership does not permit participation as a member of the Executive Committee of the Chapter.
Efforts shall be made to encourage participation in Chapter activities by the representative, or representatives, of each member eligible for Chapter membership.
Chapter membership shall consist of representatives of no fewer than fifteen (15) PATA members.
Life Membership in this Chapter shall be conferred upon any person within the Chapter.
After 2 years of being a member of the PATA Thailand Chapter a member must apply for membership of PATA Head Office.
5. CESSATION OF MEMBERSHIP
Cessation of membership shall be automatic upon the member firm resigning from the Chapter or being dropped from the rolls of PATA.
Any member in arrears for two calendar months of any levies or fees due this Chapter shall not be entitled to attend or participate in any meetings of this Chapter. Cessation of Chapter membership of such organisation shall be determined by the Executive Committee.
6. MEETING OF THE MEMBERS
The Annual General Meeting shall be held not later than one month after the end of the PATA financial year – December.
General Meeting, to which all members in good standing of the Chapter shall be invited, shall be held at least once each quarter of the calendar year; the Annual General Meeting may be in lieu of one of the aforementioned General Meetings.
Notice of such meetings shall be delivered by post/fax/email to members at least seven (7) days before the day appointed for holding same. Such notice shall describe generally the order of business.
Special Meetings may be called at any time by either the Executive Committee missingshall constitute a quorum. In the event no quorum is present, the Chairman shall adjourn the Meeting after setting a date for a new Meeting to be held not less than 14 days nor more than 21 days after this adjournment. Notices of the new Meeting date must be sent to all members as indicated in 6 (C) above.
At all General and Special Meetings, each member in good standing and who is present at the Meeting shall be entitled to one vote, and in all cases of equality of votes, the Chairman of such meeting shall have a deciding vote as well as a regular vote. There shall be no vote by proxy.
All decisions shall be made by a simple majority of those members in good standing present and voting, except as otherwise provided for in 12 (a) of these Bylaws.
7. MANAGEMENT OF CHAPTER AFFAIRS
Responsibility for the management of Chapter affairs shall rest with the Executive Committee.
The Executive Committee shall be comprised of ten (10) members, duly elected as of the Annual General Meeting from among the members present and eligible to vote, and with a least one member representing each category of membership, to wit Government, Carrier, Travel and Tour Agent, Hotel and Associate.
Members of the Executive Committee shall be distributed as equally as possible among Government, Carrier, Travel and Tour Agent, Hotel and Associate categories of membership, except, if there is only one, or no representative of any category available for election, then one additional member shall be elected from among the other categories.
Members of the Executive Committee shall be Chapter members in good standing for a term of two Chapter years.
No nomination for the Executive Committee shall be made unless the nominee is a member in good standing of the Chapter, and represents a member in good standing of PATA, or must be a "Travel Industry Associate" member in good standing, and for which the prior consent of the nominee to stand for office has been obtained by the Executive Committee or its duly appointed Sub-Committee, if any. Nominations of candidates for the Executive Committee can be made by any member in good standing present at the Annual General Meeting, which nominations will be accepted by the Election Chairman upon proper seconding by another member and with the consent of the person so nominated.
The newly-elected members of the Executive Committee shall meet, either during the Annual General Meeting or immediately following the adjournment of the Annual General Meeting to elect from among the elected members of the Committee, a Chairman, Vice Chairman, a Secretary and a Treasurer, who shall serve through the next Annual General Meeting. The positions of Secretary and Treasurer may or may not be held by the same person, upon the decision of the members of the Executive Committee.
A vacancy caused by the resignation or withdrawal for any reason, of any member of the Executive Committee shall be filled by appointment by the Chapter Chairman of another individual representing the same category of PATA membership as did his predecessor, such appointee to serve until the next Annual General Meeting.
Within fifteen days after the Annual General Meeting, the Chapter Chairman shall announcement in writing, to each member of the Chapter the appointment of Officers, to wit, Chairman, Secretary and Treasurer, each of whose terms shall expire as of the close of the next Annual General Meeting.
The Executive Committee may at its discretion appoint a professional Secretary or a firm of professional Secretaries or Public Accountants for such period, at such remuneration and on such conditions as may, from time to time, be determined by the Executive Committee.
8. EXECUTIVE COMMITTEE MEETING
At all meetings, the Chairman, or in his absence the Vice Chairman, shall take the chair.
The Executive Committee shall meet at such times and place as it shall from time to time decide, and at all times the Executive Committee shall determine its own procedure.
At all meetings of the Executive Committee a quorum shall consist of five (5) members, including the Chairman.
At all meetings of the Executive Committee each member in good standing who is present at the meeting shall be entitled to one vote, and in all cases of equality of votes, the Chairman of the meeting shall have a deciding vote as well as a regular vote. There shall be no vote by proxy.
All decisions of the Executive Committee shall be by a simple majority of those members in good standing, present and voting.
9. EXECUTIVE ACTION SUB-COMMITTEES
In order to deal with urgent matters expeditiously, Executive Action Sub-Committees may be appointed by the Executive Committee. At any time members of such Executive Action Sub-Committees may or may not be members of the Executive Committee but shall be considered as a functional part of the Executive Committee.
10. LEVIES AND FINANCES
Dues shall be Four Thousand and Five Hundred baht (Baht 4,500.00) per year per member, and Baht 1,000 Membership Entrance Fees and shall be due and payable within 30 days after the Annual General Meeting. In addition, the Executive Committee may levy nominal assessments on the members as may be needed to cover the cost of Chapter operations and activities.
The finances of the Chapter shall be controlled by the Treasurer (or the Secretary/Treasurer) who shall be authorised to pay accounts and to co-sign cheques with either the Chairman/ Vice Chairman/Secretary.
All books and accounts of the Chapter shall be audited at least once a year by a professional auditor designated by the Executive Committee.
11. ALTERATION OF BYLAWS
The Bylaws may be altered, added to, rescinded or otherwise varied or amended by a resolution passed by a two-thirds majority of those present and voting at an Annual General Meeting, and subsequently approved by the PATA Executive Committee.
Any member may propose such a resolution, in writing, to the Secretary of the Chapter, at least 21 days prior to the date of the Annual General Meeting at which such resolution is to be voted on.
Notice of motion of any such amendment must be forwarded by the Secretary to all Chapter members in good standing, at least fourteen (14) days prior to date of the meeting.
12. LEGAL COMMITMENTS
The Chapter shall not enter into any contractual arrangement or make any other legal commitment unless it has requested, and received, the specific approval of the Executive Vice President of PATA.